E-archiving

Inbound paper documents that need to be archived digitally, contain nothing but unstructured data. Some archiving processes have the option to bring structure in this data, using different techniques like: OCR, automatic region based indexing, manual data entry, manual indexing and adding meta data like moment of scanning, identity of the person who scanned, was the original document destroyed after scanning or is it stored, etc.

When a digital archive is stored in let's say a TIFF format, it's useful to add the structured information you gathered to the unstructured scanned document for future use.

A document management system is able to keep this extra information with the document in a purely digital way, but IntelliStamp visually adds the stamp to the document so it can be reproduced on paper and still hold the information.

The encryption techniques prevent tampering with the information regarding the original document.

IntelliStamp acts as an extra layer of security for e-archiving that needs to go beyond the minimal legal requirements. We see that companies add this extra security on customer request, out of fear or experience with fraud, or simply as an extra service.

Because IntelliStamp is visually present on a document, it "radiates" security. This inherent characteristic might be more important than the effective security.