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Facility (Automated Document Factory)
When all output processes can be managed and monitored by one facility center, this shall result in a more efficient, more responsive and more productive organization. Extensive reporting and track-‘n-trace capabilities will guarantee the overall quality and integrity of the outgoing communications.
A technology that can handle these complex problems is called an Automated Document Factory (ADF).
ADF has the goal to improve the efficiency, productivity and accountability on one hand and to improve customer satisfaction on the other hand. All of this has to be possible in a way that no (re)programming is necessary and the production flow is not obstructed.
To be able to fulfill these requirements, an ADF platform should bring the following added values:
Automate all information flows
- Reduction of manual labor costs
- Real time document tracking
- Less errors in critical output
Optimal use and performance of resources
- Increased production capacity
- Improved productivity
- Reduced wastage
- Lower costs
Centralized control
- Multiple jobs to be processed simultaneously
- Track-‘n-trace and full automated reporting
- Economies of scale (driving down your variable costs)
- Improved quality and integrity
Turn a cost center into a profit center
- The possibility of attracting the use by departments who previously printed locally or outsourced
- More financial control and better accounting possibilities
The concept of ADF (Automated Document Factory) was described by Gartner as ADF in 1996 and ADF 2.0 in 2007 - Wikipedia
Scriptura Engage's Facility goes beyond the Gartner ADF 2.0 definition and includes the following:
- One integrated end-to-end facility center for all output processes and information flows, from data creation to delivery
- Integration of Scriptura Engage into your existing environment for optimal planning and use of resources
- Platform independence
- Job reprocessing, automatic reprints and routing for back-up printing
- Increased efficiency by splitting of large and complex jobs with automated load balancing and parallel printing on different machines
- Distributed processing where 1 job consists of different steps that can be executed in parallel on multiple servers for better performance
- Track the status of the requests to know exactly what the system is doing. Next to the status, a lot of other data can be tracked, like the number of generated pages, the output channel used ... and even the generated pages itself
- Create custom reports with data coming from the system. By creating the reports you want to see, you can control the costs, performance, efficiency...
- Using the data about the different requests, it is possible to extract data about the costs per department
- Integrated planning system looks at all the pending requests and optimizes the use of the available resources. Interactive jobs are processed immediately, while batch jobs can be scheduled to run at night to preserve processor power
- Transparent resource management and better scheduling
- Full control with closed loop
- A scalable, modular facility center that grows with organizational needs
- Multi-tenant environment, e.g. separate login, access control, accounting ...
- Access control and role assignments for increased security
- Minimal manual interventions in the production cycle, so less risk of mistakes and minimal downtime
- No programming needed to configure the Facility system through the use of a graphical interface for configuration
